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Generate unlimited online invoices for FREE with the InvoiceOwl invoice generator. Create, preview, send, and download custom invoices within a few seconds.
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Table of Content
An online invoice generator is a web-based tool that helps you generate invoices. It allows you to create an invoice and send it directly to your customer, as well as download the document in PDF format to save locally on your computer. It has only two requirements, a web browser, and an internet connection.
The InvoiceOwl online invoice generator lets you create professional invoices, estimates, purchase orders, and credit memos on the go. It has multi-browser compatibility.
Create professional invoices easily in just a few seconds with an intuitive interface.
Create 100% personalized invoices with your brand logo, name, colors, and watermark.
Get flexible invoice templates that make your job half done, and maintain consistency.
Access the invoice generator from anywhere, anytime through any device.
Automate invoicing tasks and avoid human errors to create precise invoices.
Change templates with a single click and get real-time previews without losing any data.
Ask for your hard-earned money by professional invoices without breaking a sweat. Invoices help you get paid and keep a track of your income.
Win more clients by sending precise estimates promptly. It lets you create and save all your details and templates. It helps you create estimates with a professional touch.
Let your customers know exactly how much balance they have. It is used in case of returns, price drops, and order modification.
A purchase order is a document that is issued by the customer and sent to the vendor. It confirms the demand for the goods/supply by the customer.
Every invoice must be titled as “Invoice” to let the receiver know the intent of the document. An invoice is only a legally binding document when it clearly mentions the title —Invoice.
Without the invoice title, the receiver might get confused about whether the document is an estimate, credit memo, or invoice.
The invoice date is generally the day the invoice is issued. This holds a significant value in the invoice. This dictates the due date and establishes the official date of the trade. Moreover, the invoice date also helps businesses to schedule, track, and sort invoices.
The invoice number is the unique identification number assigned to every invoice. This is the number by which every invoice is distinguished. Invoice number helps to sort and keep track of invoices.
The number can be numerical or a mixture of digits and alphabets as well. For example, the fourth invoice for “xyz” client could be numbered as “#xyz04”. Or another method of numbering the invoice is by date. For example, the seventh invoice of the month could be numbered as “Nov/21#07”.
The due date is the date by when a vendor expects to get paid. Generally, businesses provide a time to make the payment. And the due date is the last date for paying the total amount without any late payment charges.
The vendor company logo is for branding the invoice. The logo helps customers to verify the invoice’s genuineness. Other than that, invoices are a great opportunity for vendors to market themselves.
The brand logo makes the invoice unique and easy to recognize.
If you are sending an invoice, you must mention where to send right? The Client’s company information is similar to the “To” on any document. It helps you to send the invoice to the right person. Furthermore, the client’s business information reduces the chances of misplacing the invoice.
Thus, you need to include the physical address, contact number, email ID.
Just like all the legally binding documents, every invoice needs the sender’s details. The vendor company’s details state whom this invoice is from. Without the vendor business’s information, the customer would not know whom to pay.
Other than that, it would be tough to decide the next steps if the invoice gets into dispute.
Shipping address is the address where you have delivered the goods. Not necessary that the shipping address is the same as the client’s address. Therefore, you need to mention it clearly on the invoice.
However, if the billing and shipping addresses are the same, you can always write —same as the billing address, in the column.
Purchase item details are mandatory for any invoice to be understandable. Each product/service rendered should be mentioned with its name, description, quality, rates, and the total cost of the item.
Line items provide a cost breakup of the total amount and maintain transparency and double ensure the total number of items.
If you offer discounts, mention the discounted amount in the invoice. Subtract the discount amount from the sub-total and show the calculation as well. Discounts attract more clients and early-birds discount encourages them to pay you as soon as possible.
The law binds the customer to pay tax whenever they buy any goods. Thus, mentioning the tax rates and respective calculation is essential.
Generally, the cost of the goods does not cover the shipping cost. In such cases, businesses charge shipping fees in addition to the subtotal. Not showing the shipping charges might confuse the customer. This might delay your invoice payment.
When the customer pays advances or partial payments before the total amount is due, you need to acknowledge those amounts as amounts paid. This sum of money is subtracted from the total.
Terms and conditions guide the customer in making payments. Terms and conditions let the customer know all the available payment gateways they can use to pay you, instructions for claiming a refund, and consequences if they miss to pay you on time. These terms and conditions help your business avoid lawsuits.
The total amount the customer owes the business is mentioned as the —balance. The customer is supposed to pay you the amount mentioned as the balance. This is the most highlighted part of the invoice.
InvoiceOwl is an intuitive and easy-to-use invoice generator. It allows you to create customized invoices with the option of pre-designed templates. So, follow this step-by-step guide to create an invoice in just a few seconds.
The first step is to select the document which you want to create. It lets you create invoices, estimates, purchase orders, and credit memos.
To select the type of document, click on the button —Invoice.
It will open the settings window.
Select from the six predefined templates for creating branded and professional-looking documents.
Now, you have the option to customize the:
To add your business logo, click on the “add logo” box, and upload the logo in an image format (such as png, jpg, or svg) from your computer.
Tap on the box “From” to fill in your business name, contact number, mailing address, and email address.
To add the customer’s address (the address to which you want to send the invoice), click on the “Bill To” box and enter the name, contact number, physical address, and email address.
Similarly, enter the shipping address. If the shipping address is the same as the billing address, tick the “Shipping address same as billing address” option.
It will auto-fill the shipping address the same as the entered “Bill To” for you.
Next are the invoice details such as:
To add line items to the invoice, enter the sale item’s name, description, price, and quantity. And it will automatically calculate the total cost of the item.
Once you have entered the item details, hit the “Add New Item” button.
You can add as many items as you want to the invoice, and our invoice generator will automatically calculate the subtotal and total.
To calculate the total balance due, you need to enter:
Our invoice creator lets you feed discounts and taxes as percentages or directly in fixed value amounts.
Enter the shipping charges and amount already paid (if any), and it will automatically calculate the total and the balance due to the decimal digits you previously selected in Settings.
To add lAdding notes and terms helps you personalize the invoice and guide your customers in making the payment, such as providing your bank details for a wire transfer.
You have now generated a professional invoice.
Once you have generated the invoice, you can preview it online.
Click on the preview button in the menu on the right side.
Once the preview is generated, you can change the template without losing any data at the preview stage too.
When you are satisfied with how it looks in the preview, click on the send button in the menu on the right side.
It will ask you to confirm the “From & Bill To” email addresses.
Make sure the email addresses are correct and hit the send button.
The invoice will be sent to the “Bill To” email address as a PDF file.
If you want to save the invoice to send it later offline, you can click on the “download” button, and you will get the printable PDF file, which you can either save as a copy on your computer, or print-off to send via offline means.
Save time creating invoices from scratch. This invoice generator helps you create professional invoices quickly with pre-designed invoice templates.
Our invoice generator lets you generate invoices for free. Moreover, if you want to edit an invoice, you can do that without paying extra costs.
This invoice creator provides you with a professional invoice as a PDF file. Therefore, it lets you send the invoice via email or via mail too.
This online invoice generator narrows down the possibility of human errors like typing mistakes and mathematical errors by eliminating most human touchpoints.
Since our invoice generator is free to use, you can create and send invoices without any registration or commitment. Get your hands on for free before you invest.
The InvoiceOwl online invoice generator runs on all the major web browsers, such as Google Chrome, Firefox, and Safari. Thus, you can use this generator to create invoices on your smartphone, desktop, laptop, and tablet too.
Yes! The InvoiceOwl online invoice generator lets you create and send invoices, estimates, credit memos, and purchase orders for free.
If you have added an extra item by mistake, you can easily remove the item by clicking on the remove this item below the particular item.
Yes! You can generate PDF invoices that you can share online, save & send via mail, or print out to give to your clients in person.
‘Invoice terms’ is the period the customer is allowed to pay the invoice. The time is generally in days, and it depends on various factors, such as the nature of the business, type of the invoice, financial health of the vendor or customer..
However, the most commonly the invoice terms are 7, 15, 30, 60, 90 days, or EOM (end of the month).
An estimate is an approximate amount that the vendor projects before selling the service or the product. It is issued to give an idea about the cost that will the customer has to pay. Whereas, an invoice states the accurate amount owed by the customer. It is issued to request payment.
A purchase order is sent by a customer to the vendor for raising the requirement. On the other hand, an invoice is used to notify the customer about the accounts payable.
A credit memo is issued to notify the customer about the balance he/she has. And an invoice is to collect payment from the customer for the sold service or goods.